Asset management is no easy task, even on the best of days. You need to be able to keep track of the equipment you have on hand at all times, know what’s being used by employees at any given moment, and be able to easily inspect all equipment for upkeep purposes to keep the workflow going. And this is just for the stuff you’re using right now. You’ll also constantly have the idea of equipment obsolescence hanging over your head. Technological change occurs rapidly and at scale, especially in a world of digital transformations.
If you’re a manager in a production company or similar business, you know how hard it can be to analyze, track, and organize large amounts of equipment. From heavy equipment like your largest cameras to smaller equipment like headphones or digital recorders, you’re responsible for all of it. Wouldn’t it be great if there was a simple solution that you could check on your smartphone to take care of everything? That’s exactly what you can expect with the best equipment management software. Here are just five great reasons to make it part of your arsenal.
1. You’ll always know what’s available.
Inventory management can be one of the most challenging aspects of any business, especially if you’re relying on manual systems, but proper equipment management takes out the guesswork. Sure, inventory management is usually associated with products being sold to customers, but when you lend equipment to employees or rent it out to clients, you’re following the same principles. A convenient dashboard gives you clear visibility of your most frequently moved equipment, so you can easily track your popular assets at all times.
2. Check-ins and check-outs are easier than ever.
No matter how frequently a piece of equipment moves in and out, you’ll be able to simplify the process and get it done in seconds. Simply scan the QR code or barcode of equipment that’s being moved, and it will automatically be updated in the asset management software. You can even allow trusted team members to take care of this entire process themselves, making this the easiest way to keep track of everything.
3. Calendar integration simplifies scheduling.
Odds are that your most popular pieces of equipment don’t have a lot of downtimes, and people are looking to dispatch them for work orders frequently. Full calendar integration means that this one convenient system can cut down on paperwork needed on the job site and allow all team members to reserve equipment with time cards in one location.
4. Equipment maintenance is easier than ever.
Thanks to the calendar integrations, the preventative maintenance process is simplified. Technicians can simply schedule work orders for maintenance activities at regular intervals to make sure all equipment stays in good shape. If equipment needs repairs sooner than expected, it’s simple to find an open time slot for an inspection and repairs.
Even better, you’ll also be able to improve accountability. Since all pieces of equipment will be clearly registered to a specific user when they’re in use, you’ll always know who’s responsible for damages if the equipment comes back in rough shape. You can even get instant troubleshooting through the app by tagging an item and including pictures of any damages or abnormal equipment behavior.
5. You can track anything at any time on mobile devices.
One of the best benefits of equipment maintenance software is that you don’t even have to be in the office to check up on things. You and other team members can track inventory from the comfort of your own home, or anywhere else, via your approved devices. You won’t have to worry about any nasty surprises waiting for you on the job site the next morning when you have control any time and anywhere.